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Video:How to Convert a PowerPoint Presentation to a Word Document

with Dimitrios Siotas

Converting your PowerPoint presentations to Word documents can be a convenient way to create handouts. Watch this how-to video from About.com to convert a PowerPoint presentation to a Word document.See Transcript

Transcript:How to Convert a PowerPoint Presentation to a Word Document

Hi, I am Dimitrios Siotas for About.com. Today I'll show you how to convert your PowerPoint presentation into a Word document.

Select Options to Convert PowerPoint Presentions to Word Documents

First, open an existing PowerPoint presentation. Go to File, Open, and choose your presentation. Now, go to File again, click on Save & Send and choose Create Handouts. Click on the icon, which appears inside the right panel, which also says Create Handouts. A window comes up with 5 Page Layout options.

Add Notes When You Convert PowerPoint Presentations to Word Documents

Select "Notes Next to Slides" if you want a miniature version of the slide to be printed on the left, and the corresponding speaker notes on the right. Select "Blank Lines Next to Slides" if you want to print blank lines next to the slides on the handout, so that the audience can write notes during your presentation. Select "Notes Below Slides" if you want to print speaker notes below the slide for easy reference during the presentation. Only one slide will be printed per page with this option.

More Options for Converting PowerPoint Presentations to Word Documents

Select "Blank Lines Below Slides" if you want to print blank lines below the slides on the handout, so that the audience can write notes during your presentation. Only one slide per page will be printed here as well. Select "Outline Only" if you only want to print the entire text of your PowerPoint presentation. No graphics will be shown in this case, but this is the fastest layout to use when editing is needed. Let's select "Blank Lines Next to Slides." 

Exporting Your PowerPoint Presentation to a Word Document

Now, here's a really great feature that PowerPoint offers when it converts your presentation into a Word document. It's the Paste or Paste Link option. Choosing "Paste" will simply create a handout in the style you've chosen. Choosing "Paste Link" will also create a handout in the style you've chosen. However, if the PowerPoint presentation is later edited, the changes will also be reflected in the Word document next time you open it. Now let's select "Paste." Here is our presentation converted in a word document were we can write notes.


Thank you for watching. For detailed tutorials, on other special features of PowerPoint 2010, visit us on the web at Compute.About.com.

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