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Video:Letter and Email Writing Tips

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Letter writing is an important part of the job search process. This video will show you the best way to write job inquiry letters and emails.See Transcript

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Transcript:Letter and Email Writing Tips

In this video you will receive email and letter writing tips for job searches.

Whether you're writing an email or a hard copy letter for job search purposes, the key is to be professional and straight forward. 

Use an Appropriate Email Address

First, make sure you have an appropriate email address for job searches; that is, one that includes your first and last name. There is a good selection of free email account options online. You may want to open one for the sole purpose of job searching.  

Properly Format Emails and Letters

For job searches and inquiries, your emails and letters should be clear, well-written, error-free, and properly formatted. Be sure to avoid slang and sloppy language; always use complete sentences with appropriate grammar and spelling. 

Job Inquiry Email Content

To write a job search email, begin with the subject line. Include only the title of the position for which you are applying and your full name. 

If the name of the contact person is available, address your email to that person rather than the "Hiring Manager."

For inquiry and job search purposes, be sure to make clear the reason for your email or letter. Include a few sentences regarding your interest in the company and the available position; then, briefly connect the company's aims and the position's responsibilities to your own professional skills and experiences. Aim for three or four brief, well-written paragraphs. 

When you've completed the body of your email, include an email signature; that is, your name, address, email address, and phone number.

Follow Employer's Instructions

Proofread your email or letter for and make sure you've followed the employer's instructions regarding your cover letter and resume. Many employers will ask candidates to attach PDF copies of a cover letter and resume directly to an email. If applicable, be sure you do so before sending.

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