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Video:Email Etiquette for a Job Search

with Brian Smith

There are a certain set of guidelines to follow when applying to jobs via email. This About.com video will teach you proper email etiquette when job hunting.See Transcript

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Transcript:Email Etiquette for a Job Search

Hi, my name is Brian Smith and today we'll be going over email etiquette for a job search.

Applying to jobs through email has become a standard practice for anyone looking for a job.

Use a Professional Email Account

The first step to email etiquette is to have a professional email account. No one will take you seriously if you have an email account such as: pinkgirl555@aol.com. Your email address should be simple and professional. You can create a free email account on servers such as Gmail or Yahoo. Make the name of your account business appropriate.

For example, a good email address would be: brian.smith@gmail.com or bsmith@gmail.com.

Write to a Specific Person

When emailing companies for a job, you should always strive to send your email to a specific person rather than the company email address itself. You'll get a lot more responses this way.

Your subject line is your next task. Never leave a subject line blank because it could end up sending your email straight to a spam folder. A good example of a subject line is to put down the job title followed by your name.

Body of Email Should Be Like a Cover Letter

Let's move down to the bulk of the email, the content. Always try to address your emails very professionally with a "Dear Mr./Mrs. Last Name," if possible. If you don't have a specific name, try to address it to "Dear Hiring Manager." Your email body should essentially be a cover letter explaining who you are and why you would be good for the position.

Conclude your email with an email signature. Your email signature should contain your contact information so any interested parties will be able to reach out to you. A good layout for an email signature includes: First name, last name, home phone number, cell phone number and email address.

Proofread Your Email

Once you have that all squared away, proofread your email for any grammatical errors or misspellings. A misspelling can really hurt your chances of getting a job. Finally, you may want to send the email to yourself to check the formatting and make sure everything looks good.

Thanks for watching and good luck job hunting. For more information, visit us at About.com.

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